Time Zone Meeting Planner (DST‑Aware) – Find the Best Meeting Time Across Cities

Time zone meeting planner (working-hours overlap finder)

This tool is built for one goal: picking a time that actually works in real life. Instead of only converting hours, it finds overlaps inside working hours — and applies daylight saving time (DST) rules for the date you choose.

Quick tip: choose a reference time zone first. That makes the meeting “date” unambiguous (for example your city, or UTC) — especially when some locations are already on the next day.
A fixed reference keeps “Monday” consistent for everyone.
Pick a date and we’ll suggest workable overlap windows for that day.
Longer meetings = fewer options. 30–45 minutes is a sweet spot.
Smaller intervals find more options, but may feel like “too many”.
Participants & working hours

Add cities/time zones and set when each person is available.

2 participants
Tip: pick a suggestion. Advanced: you can also type an IANA ID, e.g. Asia/Tokyo.

London

Europe/London

Local time in this city.
Local time in this city.

New York

America/New_York

Local time in this city.
Local time in this city.
Fairness tip: if the time gap is big, rotate who takes the “early” or “late” slot. It keeps distributed teams happier over time.

Suggested times

Pick a date to calculate workable overlap windows.

Once you choose a date, we’ll show up to 5 options and the local time in each city. For clarity, use IANA zones (e.g. Europe/London) instead of abbreviations (GMT/EST), which can be ambiguous.

World clock • Time zones • Daylight saving (DST) included

Schedule international meetings without wasting time (or getting the time wrong)

If you work with clients or teammates across the UK/Europe, the US/Canada, or APAC, the hard part isn’t “converting an hour”. The real challenge is finding a slot that’s reasonable for everyone. With Fieba you add cities, define working hours, and get clear suggestions — with DST handled for the selected date.

  • Find real overlaps inside working hours
  • DST is handled automatically
  • Shareable link + copyable times
  • Download a calendar invite (.ics)
Plan a meeting Widget for your site
Remote teams Client calls Webinars Travel & bookings
Planning illustration: world map, airplane, calculator, checklist and clock—useful for scheduling meetings across time zones
Built for real-world scheduling: global teams, international clients, and travel coordination — with fewer time-zone surprises.

How it works (and why it’s more than a world clock)

A world clock answers “What time is it in Tokyo?” — useful. But for coordination you typically need a workable overlap inside working hours, with the correct date and DST rules applied.

Step-by-step: schedule a meeting across countries

  1. Pick a reference time zone (your city or UTC). That locks down the date.
  2. Choose date and duration. 30–45 minutes usually works best.
  3. Add participants and set realistic working hours (local time).
  4. Review the suggestions. Each option shows local time in every city.
  5. Share or export. Copy the link or download an .ics invite.
For businesses: if your website generates calls (agency, SaaS demo, consulting, travel, support), a scheduler reduces friction and increases conversion. Scroll to Widget & leads.

Where it helps most

Perfect for teams split across the UK/Europe and the Americas, global support windows, webinars, and travel/booking coordination. The key is clarity + action (copy, share, export).

Daylight saving time (DST) and common time-zone traps

The most common scheduling mistake: assuming a time zone is a fixed offset. In reality, many regions change with daylight saving time (DST) — and not all regions change on the same date. That’s why the difference between Europe and North America can “shift” for a few weeks each year.

Mistakes this planner helps you avoid

  • Using abbreviations: “CST” or “IST” can mean different things. Prefer IANA zones (e.g., Europe/London).
  • Forgetting DST: “same time as last month” can be wrong by 1 hour after the switch.
  • Date confusion: for someone else it might already be “tomorrow”.
  • Ignoring working hours: converting is easy; finding overlaps is what saves time.
Best practice: once you choose a slot, share the link or paste local times by city into Slack/Teams/email. That reduces misunderstandings — especially around DST changes.

How DST is applied here

The calculation uses the browser’s modern time-zone rules (IANA via Intl.DateTimeFormat) for the selected date, so DST is typically applied correctly. Note: rules can change — for very far-future planning, it’s smart to double-check closer to the date.

Embed this planner as a widget (great for lead capture)

Do you serve an international audience (travel, bookings, SaaS, agency, consulting, support)? A planning widget reduces back-and-forth: users instantly see a slot that works in both time zones.

What users get (and why it converts)

  • Pick cities and see workable overlaps (DST handled).
  • Copy a link to confirm fast.
  • Export .ics (Google/Apple/Outlook).
  • Optional: default cities, branding, and conversion-focused CTA.
Implementation note: you can ship it as a lightweight script (like this page) or as a reusable block. For real lead capture, replace this form with WPForms or Contact Form 7.

Privacy note: if you enable this form, link your privacy policy and add the necessary consent fields for your jurisdiction (GDPR/UK GDPR, etc.).

Travel tool icons: ID document, map, calculator, currency converter, suitcase and compass—utilities for global planning

Frequently asked questions

Clear answers to common questions when scheduling across time zones. (This section is marked up with FAQ schema for SEO.)

Does this planner account for daylight saving time (DST)?
Yes. It uses IANA time zones and calculates for the selected date, applying DST rules. For meetings far in the future, it’s worth double-checking closer to the date in case regulations change.
What is a “reference time zone”?
It defines how the meeting date is interpreted. Without a reference, “Monday” could be “Tuesday” for someone else. With a reference, the day is clearly defined.
Why isn’t a simple time zone converter enough?
Converting a time is easy. The hard part is finding a working-hours overlap. That’s what this tool does.
How do I share the suggestions with my team or client?
Use “Copy link”. The link preserves cities, working hours, and settings so everyone sees the exact same configuration.
Can I download a calendar invite for Google/Outlook/Apple Calendar?
Yes. Each suggestion includes a downloadable .ics file compatible with most calendars.
Is it free?
Using the planner on this page is free. If you want a branded widget, lead capture, or custom logic, you can request it.
Which time zone notation is the most reliable?
IANA IDs like Europe/London, America/New_York, Australia/Sydney. Avoid abbreviations (GMT/EST) because they can be ambiguous.
Are my settings stored?
By default, calculations run in your browser. If you copy the link, the configuration is stored in the URL hash (not a database). If you later store data server-side, update your privacy policy accordingly.
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